World Food Programme (WFP) Hiring “Business Support Assistant” at Islamabad || April-2025
Exciting Career Opportunity at World Food Programme (WFP), Islamabad.
The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.
At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP’s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.
WFP is looking to hire “Business Support Assistant” at Islamabad to deliver a wide range of business support processes and activities for a specific professional area of work, to facilitate effective service delivery.
Details are as follows:
Position Title: Business Support Assistant (CD Office) – G5 – Islamabad
Type of Contract: G5
Unit/Divison: Management Unit
Duty Station (City, Country): Islamabad, Pakistan
Duration: 12 months
Date of Publication: 27 March, 2025
Deadline of Application: 10 April, 2025
Required Skills and Experience:
Education:
- First level University degree is required in business administration, Public Administration, Social Sciences.
Experience:
- Five or more years of progressively responsible work experience in a relevant business stream, with a focus on general administrative tasks, preferably within an international organization, the UN, an INGO, or other entities involved in humanitarian or development work. Experience in executive support, office management, or similar roles is required.
Required Skills:
- Knowledge of specialized common business practices and methods, gained through relevant technical training and experience.
- Ability to develop and maintain relationships with a range of individuals in order to provide a high-quality support service.
- Ability to carry out basic data analysis and independently rectify problems requiring attention.
- Ability to monitor and record financial transactions.
- Good communication skills required to give and receive information and work with a variety of individuals.
- Ability to maintain confidentiality.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), data management systems (e.g., SAP, WINGS), document management software, communication tools (e.g., Zoom, Microsoft Teams, SharePoint), basic data analysis, and general IT systems with basic troubleshooting and cyber security knowledge.
Required Languages:
- Fluency in both oral and written communication in English and Urdu
Duties and Responsibilities:
- Manage and maintain organized records and databases, ensuring that information is easily accessible and well-structured for staff use.
- Maintain and strengthen relationships with internal and external stakeholders by facilitating effective communication, supporting information sharing, and coordinating external communications.
- Ensure proper filing, storage, and retrieval of documents. Proofread reports, documentation, and correspondence, making necessary changes in line with established guidelines to maintain quality and consistency.
- Schedule and manage meetings, including preparing agendas, taking notes, and following up on action items. Handle travel arrangements for the Country Director (CD) and other staff as needed.
- Organizing workshops/retreats/events for management unit.
- Collate, manage, and analyze data for reports, documents, and correspondence, ensuring accurate and timely information is available to support the work of staff and enhance business decision-making.
- Respond to standard queries from staff and external stakeholders, providing timely and accurate guidance to ensure effective communication and service delivery.
- Process and oversee routine administrative and financial tasks across various functional areas, contributing to the efficient and timely management of resources and office operations.
- Contribute to the continuous improvement of front office procedures and processes, identifying opportunities for enhanced efficiency and effectiveness.
- Provide guidance and support to junior colleagues, helping them perform their duties effectively and fostering a collaborative work environment.
- Oversee daily office operations, including managing scheduling, facilities, IT support, and following up on tasks assigned by the Country Director (CD).
REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION:
- We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
- Once your profile is completed, please apply, and submit your application.
- Please make sure you upload your professional CV in the English language
- Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
- Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
- Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application
- Only shortlisted candidates will be notified
HOW TO APPLY:
- To be considered, interested candidates are invited to apply via (https://www.wfp.org/careers/job-openings).
- Only short-listed candidates will be contacted.
- WFP will not request payment at any stage of the recruitment process including at the offer stage.
- Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
Last Date to Apply: 10 April, 2025
Click Here To Visit & Apply Online
Note: This vacancy announcement is advertised internal to WFP for Pakistani nationals only. This vacancy announcement will also be used to build a roster of pre-qualified applicants for future opportunities within same job profile at the current or lower level in Pakistan.
Click For Career Opportunities in Gulf & Abroad
