UNDP Job Opportunity: United Nations Development Programme Hiring “Procurement & Logistics Associate” || March-2025
Exciting Job Opportunity at United Nations Development Programme (UNDP Pakistan), Islamabad.
The United Nations Development Programme (UNDP) is the UN’s global development network, advocating for change and connecting countries to knowledge, experience, and resources to help people build a better life. We are on the ground in 170 countries and territories, working with governments and people on their own solutions to global and national development challenges to help empower lives and build resilient nations.
UNDP Pakistan is looking to hire “Procurement & Logistics Associate” at Islamabad.
Details are as follows:
Position Title: Procurement & Logistics Associate (NPSA-7)
Location: Islamabad
Required Skills and Experience:
Education:
- Secondary Education (12 Grade) is required. Or
- Bachelor’s degree in Supply Chain, Procurement, Project Management Administration, Management, Pharmacy and/or relevant discipline, will be given due consideration, but it is not a requirement.
- CIPS level 3 is highly desirable for this position and candidates holding this level at the time of application will have a distinct advantage. If the desired certification is not available at the time of recruitment, it should be obtained within one year of recruitment. Candidates holding a CIPS certification at any level below at the time of application will have a proportionate advantage.
Experience:
- Minimum of 7 years (with Secondary Education (12 Grade) or 4 years experience (with Bachelor’s degree) of relevant experience in the Procurement and Logistics.
Required skills:
- Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of web-based management systems
Required languages:
- Fluency in English and Urdu is required.
Duties and Responsibilities:
1.Efficient management of procurement logistic processes for the project with the following key responsibilities:
- Ensure adequate reception and storage of non-health/health commodities procured under GF-HIV grant.
- Assist PSM/Logistic specialist in processing of DRAP NOC and MOFA exemptions
- Assist PSM/Logistic specialist in rapid processing of customs clearance procedures and organize the reception of products at the central level;
- Ensure dispatches/delivery of health/non-health products approved by PSM/logistic specialist and programme in close coordination with CMU warehouse and logistic service provider(s).
- Ensure proper tracking of all delivered products from central warehouse to provinces and facilities.
- Ensure timely collection of monthly reports from facilities, compilation of data received.
- Assist PSM/Logistic specialist in logistic data analysis.
- Conduct visits to central storage facility to ensure that the storage of all commodities is according to national guidelines/SOPs and report any deviation to PSM/ Logistic Specialist.
- Participate and support team assigned for the physical count of inventories at central and peripheral level;
- Report to the PSM/Logistic Specialist any discrepancy relating to the storage and management of health products;
- Propose improvement measures in storage and logistics;
- Ensure timely processing of the invoices pertaining to the customs clearance services invoices and logistic services received from LTA holder/service provider(s).
- Analyse stock reports and distribution reports from central warehousing and distribution service providers and report any deviation to the PSM/Logistic specialist;
- Maintaining up to date electronic and hardcopy files and record to ensure proper documentation.
2. Efficient management of procurement processes for the project with the following key responsibilities:
- Prepares procurement plans and monitors timely initiation of planned activities.
- Organizes procurement processes including preparation and conduct of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations.
- Prepares Purchase Orders (POs) and contracts using UnAll and quantum, preparation of Recurring POs for contracting of services, vendors’ creation in quantum.
- Ensure POs are duly prepared and dispatched in a timely manner and takes timely corrective actions on POs with budget check errors and other problems.
- Monitors proactively the processing of the POs until delivery and documents any changes of timelines for enabling informed logistic and programmatic decisions.
- Prepares submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP);
- Support undertaking market research to identify availability and potential local sourcing of planned procurement activities.
- Identify risks and undertake mitigating actions in close cooperation with project team.
- Develop and/or implement an internal control system which guarantees that the purchase orders (POs) are duly prepared and processed.
- Manage the implementation of the monitoring system of procurement processes and mechanisms to eliminate anomalies in procurement; and
- Prepare and submit procurement cases to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP), as required.
- Ensure through rigorous review of procurement documentation for enhancing internal efficiency and best value for money.
- Responsible for development of all bidding documentation, in close consultation with project technical experts, programme and operations teams.
3. Ensure elaboration and implementation of sourcing strategy and e-procurement tools with the following key responsibilities:
- Develop and manage rosters of suppliers, elaboration of supplier selection and evaluation, quality, and performance measurement mechanisms.
- Create various databases and key files necessary for contracting all selected experts.
- Support the National AIDS Control Program (NACP)/Common Management Unit (CMU) for the validation of orders in collaboration with the supervisor.
- Review project annual work plans for opportunities and link it with UNDP procurement system for consolidating and standardizing equipment/service needs of the project, including leveraging supply markets on the basis of consolidated need.
- Conduct procurement processes leading to development of suitable procurement tools, systems, mechanisms and contracts that will ensure timely delivery of equipment/services to beneficiaries fulfilling the identified requirements.
4. Ensures the organization of logistical services focusing on achievement of the following results:
- Supports in managing all logistics operations required to ensure delivery of goods and services.
- Supports on logistic management for health supplies e.g. green light procedure, shipping documents, packaging requirements, temperature requirement, delivery requirement, handling of goods, loading/offloading etc;
- Monitors and tracks of all shipments with regular follow-ups with the freight forwarders and suppliers on timeliness of delivery; and
- Advises the supervisor about any delays and possible deviations from the logistic plan and advise on possible corrective action.
5. Ensures facilitation of capacity building and knowledge building and sharing, focusing on achievement of the following results:
- Engages with the implementing partners, NGOs, CSOs, UN entities, technical partners to strengthen national systems and health institutions, across functional area of procurement and asset management.
- Supports the PSM Specialist/Logistic in the development of capacity development and transition strategies to support national entities to implement and assume the PR role, ensuring access to appropriate tools and resources.
- Identifies and supports development of communications (print, video) highlighting key procurement achievements; and
- Actively participates in UNDP and other relevant external networks to promote the programme.
Note: UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
Last Date to Apply: 12 March, 2025
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