Job Opportunity at Muslim Hands: Hiring “Administrative Assistant” at Islamabad || May-2025
Latest Job Opportunity at Muslim Hands Pakistan
Muslim Hands is an International Relief & Development organization established in 1993. The organization is currently working in 52 countries. Muslim Hands works directly and through partner organizations to carry out short-term and long-term projects.
Muslim Hands Pakistan is looking for the services of dynamic and qualified professional for the position of “Administrative Assistant” at Islamabad.
Details are as follows:
Position Title: Administrative Assistant
Location: Islamabad
Role Overview:
We are seeking a highly organised and proactive individual to provide administrative support as directed by the department to the programme’s teams within the ISU-supported offices. This role will play an important role in supporting internal communication, delivery of programmes and reporting.
Required Qualification:
- Bachelor’s degree in a relevant field (e.g. International Development, Social Sciences, Public Administration, or related discipline), or equivalent work experience in a similar administrative or programmes support role.
Experience:
- At least 02 to 03 years of equivalent work experience in a similar administrative or programme support role.
Required Skills:
- Excellent command of written and spoken English.
- Proven experience in an administrative or project support role, preferably within a nonprofit or project-based environment.
- Strong organisational and time management skills, with the ability to manage multiple tasks and deadlines.
- Willingness to work flexible hours, including evenings or weekends.
- Excellent written and verbal communication skills.
- Strong attention to detail and accuracy in documentation and data entry.
- Ability to work collaboratively within a team and communicate effectively with various stakeholders and departments.
- Proactive, solution-focused approach with the ability to take initiative.
- Commitment to the mission, values, and humanitarian principles of Muslim Hands.
- Cultural sensitivity and the ability to work effectively in multicultural, multidisciplinary, and international teams.
Key Responsibilities:
- Organise and maintain programme documentation, ensuring all records are current and compliant with internal and donor requirements.
- Assist the Programmes Managers with scheduling, correspondence, and calendar management related to programme activities.
- Assist programmes teams in coordinating and implementing various programme activities, including WASH, Health, FSL, Education, Orphan Sponsorship, and Emergency.
- Work closely with the Programmes Managers to ensure submission of project reporting documents and maintain up-to-date project files.
- Support the review of project reporting documentation against project close out criteria such as financial reporting, checking invoices, receipts and other end of project submissions.
- Ensure project tracking tools are updated and supporting the monitoring of project timelines, deliverables, and reporting deadlines.
- Draft minutes from meetings and follow up on action points
- Contribute to developing and maintaining effective internal communication channels between the programme’s teams and other internal departments.
- Ensure requests from other departments are logged, assigned to the relevant team members, and tracked through to completion in a timely manner.
- Prepare summaries, briefings and updates as required for internal stakeholders.
- Support the preparation and sharing of donor feedback and reporting as instructed by the Programmes Managers, especially for WASH and Orphan Sponsorship.
- Adhere to MH’s policies and procedures while carrying out responsibilities.
- Undertake any other reasonable duties as directed by the department or Programmes Managers.
Last Date to Apply: 21 May, 2025
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