Career Opportunity at Punjab Social Protection Authority (PSPA): Hiring “Admin Officer – PHCIP” at Lahore || April-2025

April 30, 2025 Admin

Latest Career Opportunity at Punjab Human Capital Investment Project (PHCIP), Punjab Social Protection Authority, Government of the Punjab
Punjab Human Capital Investment Project (PHCIP) is a World Bank-assisted project which aims to increase access to quality health services, and economic and social inclusion programs, among poor and vulnerable households in 13 poorest districts of Punjab. PHCIP seeks applications from qualified, dynamic, and self-motivated individuals for the position of “Admin Officer” at Lahore.
Details are as follows:

Position Title: Admin Officer

No. of Positions: 01

Employment Status: Contract

Monthly Salary: 155,000 – 255,000

Gender: Both

Age: 21 – 70

Qualification:

Master’s degree (16 years of education) in Business Administration/ Business Studies/Social Sciences or relevant discipline, from a foreign or local university, duly recognized by the Higher Education Commission (HEC) of Pakistan.

Experience:

At least, three years of documentary verifiable experience, after acquiring stipulated qualifications, as an office assistant, office administrator, or handling administrative responsibilities in a related field.
Knowledge of government procedures and practices.
Experience in preparing reports, budgets, drafting letters, and minutes.

Skills:

Strong and demonstrated capacity for planning, organization, and management with excellent reporting and coordination skills.
Ability to work in a team, develop synergies and establish effective working relations with various stakeholders.
Strong interpersonal and communications skills, resourcefulness, initiative, tact and ability to cope with challenging situations.
Written and oral fluency in the English language.
Proficient in using MS Office (Word, Excel, & Power Point).

Job Responsibilities:

Acquire full familiarization with the PSPA mandate, structure and activities including all government and donor funded programmes and their specific requirements.
Assist the management in day to day coordination and administration of program, correspondence, information sharing, filing and ensuring that appropriate follow up actions are taken on all correspondence.
Receive, distribute and file all incoming and outgoing letters, request, e-mails and other official documents of the project.
Schedule the organizational calendar and update as
Support line managers and staff in executing their
Develop action plan and tracking sheet for activates related to administration and
Keep filing system up to date and
Prepare reports on office expenses, office budgets, and sundry administrative
Assist the management in organization of scheduled and ad hoc meetings and preparation and management of record of meetings.
Ensure that regular cleaning and maintenance of office facility is done by the PSPA support staff as well as manage safety and security at the offices.
Organize travel and accommodation arrangements for office staff and managers, as and when required; overseeing and preparing expense reports and budgets.
Organize and arrange seminars, workshops, launching ceremonies, meetings and other events within or outside the city, as required by the staff.
Arrange office space necessary for all staff and ensure that all furniture and equipment’s are in proper order including IT equipment’s and internet infrastructure.
Monitor and maintain inventory of office equipment and inventory supplies; order replacement supplies as needed and approved by reporting officer.
Prepare and process approved requisitions made by the project staff for office supplies and
Ensure proper documentation of assets/equipment’s being issued to or returned by
Coordinate building and maintenance issues for general repair (heating and air conditioning, security, etc.) and update (carpet cleaning, painting, etc.)
Manage disposal of dead-stock, ensure parking maintenance and security
Perform any other task assigned by Competent Authority in furtherance of PSPA mandate and objectives.

Note: Must submit hardcopy of application along with the attested copies of CNIC, photograph, and all academic and professional testimonial & credentials and evidence of online submission of application through post or courier.

Last Date to Apply: 16 May, 2025

Click Here To Visit & Apply Online

General Instructions:

Interested candidates who intend to apply for the position mentioned at Sr 01 to Sr 03, with the qualification and experience www.pspa.punjab.gov.pk/careers www.phop.com.pk/careers/, must apply at www.Jobs.punjab.gov.pk. However, it is MANDATORY to send application along with hard copies of CV; one pass-port size photograph, Attested copies of CNIC. Educational Certificates, Degrees and Experience Certificates through postal/courier services.
Interested Candidates must send their job application latest by 16th May, 2025 (Friday) application received after due date will not be considered.
The applicants applied for the position mentioned at Sr 01 to Sr 03 must have to mention the job application reference number or attach an e-mail received from the Punjab Job Portal in response to online application submission, along with a hard copy of the application.
Only one application will be considered for one post and candidates who intend to apply for more than one post shall submit separate applications for each post.
For position mentioned at Sr 01 to Sr 03. complete Job applications (applied online and sent via postal/courier along with supporting documents) and for Sr 04 (only hard copy sent via postal/courier along with supporting documents received before the deadline will be considered for further processing
Appointment will be made on a contractual basis as per the Contract Appointment Policy 2004.
The detailed job description including experience, qualification and skills may be viewed at www.pspa.punjab.gov.pl/careers or www.phcip.com.pk/careers/ or www.jobs.punjab.gov.pk.
Applicants are required to clearly mention the position for which they are applying
Applicant possesses relevant qualification and experience supported by documentary evidence shall be shortlisted and called for an interview.
No TA/DA shall be admissible to the shortlisted candidates for interview.
Applicants who are serving in Goverment Semi-Government Autonomous organizations must apply through proper channel. The application without No Objection Certificate (NOC) or old NOC will not be entertained.
The competent authority reserves the right to increase or decrease the number of positions subject to PC-I and as per project requirements or cancel the recruitment process at any stage.